Joshua City Hall 101 South Main St. Joshua, Texas 76058

(817) 558-7447

CITY COUNCIL MEETING – DECEMBER 21, 2017

The City Council will hold a Work Session and Regular Meeting on Thursday, December 21, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda Folder on the City Council Page.

ZONING BOARD OF ADJUSTMENT – DECEMBER 14, 2017

THIS MEETING HAS BEEN CANCELLED DO TO LACK OF QUORUM.

 

The Zoning Board of Adjustment will hold a regular meeting on Thursday, December 14, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda Folder on the Zoning Board of Adjustment Page.

JOINT SESSION WITH TYPE A & TYPE B ECONOMIC DEVELOPMENT BOARDS – DECEMBER 12, 2017

The Type A Economic Development Board and the Type B Economic Development & Park Board will hold a joint meeting on Tuesday, December 12, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda Folder on the Type A Economic Development Board Page and the Type B Economic Development Board Page.

PLANNING & ZONING COMMISSION MEETING – DECEMBER 5, 2017

The Planning and Zoning Commission will hold a regular meeting on Tuesday, December 5, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda Folder on the Planning & Zoning Commission Page.

CITY COUNCIL MEETING – NOVEMBER 16, 2017

The City Council will hold a work session and regular meeting on Thursday, November 16, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda Folder on the City Council Page.

HERITAGE PRESERVATION COMMITTEE MEETING – NOVEMBER 14, 2017

The Heritage Preservation Committee will hold a meeting on Tuesday, November 14, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda Folder on the Heritage Preservation Committee Page.

PLANNING & ZONING COMMISSION – NOVEMBER 6, 2017

The Planning and Zoning Commission will hold a regular meeting on Monday, November 6, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda Folder on the Planning & Zoning Commission Page.

2ND ANNEXATION PUBLIC HEARING

The Joshua City Council held the first of two public hearings for the purpose of considering annexation into the city limits of the following described properties on Thursday, October 19, 2017, at 6:30 pm and will hold the 2nd public hearing on Thursday, November 16, 2017 at 6:30 pm in the Council Chambers of the City Hall located at 101 S. Main Street, Joshua, TX 76058.  A detailed legal description of the properties to be annexed can be found on the City Website at www.cityofjoshuatx.us.  All interested citizens and property owners are hereby notified of their right to appear and be heard on this matter.

 

  • Approximately 241.59 acres located east of the City of Joshua city limits north of County Road 705 and west of County Road 803
  • Approximately 176.09 acres located south of the City of Joshua city limits east of State Highway 174, south of County Road 850, south of Ranch Road, and north of County Road 705
  • Approximately 116.12 acres west of the City of Joshua city limits north of Caddo Road (County Road 910)

DEVELOPMENT AGREEMENT – 102317

ZONING BOARD OF ADJUSTMENT MEETING – OCTOBER 30, 2017

The Zoning Board of Adjustment / Building Board of Appeals will hold a Special meeting on Monday, October 30, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda folder on the Zoning Board of Adjustment page.

CITY COUNCIL MEETING – OCTOBER 19, 2017

The City Council will hold a regular meeting on Thursday, October 19, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found on the City Council Current Agenda page.

ANNEXATION PUBLIC HEARINGS

The Joshua City Council will hold two (2) public hearings for the purpose of considering annexation into the city limits of the following described properties on Thursday, October 19, 2017, at 6:30 pm and on Thursday, November 16, 2017 at 6:30 pm in the Council Chambers of the City Hall located at 101 S. Main Street, Joshua, TX 76058.  A detailed legal description of the properties to be annexed can be found on the City Website at www.cityofjoshuatx.us.  All interested citizens and property owners are hereby notified of their right to appear and be heard on this matter.

 

  • Approximately 241.59 acres located east of the City of Joshua city limits north of County Road 705 and west of County Road 803
  • Approximately 176.09 acres located south of the City of Joshua city limits east of State Highway 174, south of County Road 850, south of Ranch Road, and north of County Road 705
  • Approximately 116.12 acres west of the City of Joshua city limits north of Caddo Road (County Road 910)

DEVELOPMENT AGREEMENT – 102317

TRASH PICK-UP UPDATE

The garbage collection will resume collection today; the company got behind yesterday.  So, please leave your trash out and it will be picked up today.

Sorry for any inconvenience this has caused.

 

ZONING BOARD OF ADJUSTMENT – OCTOBER 12, 2017

The Zoning Board of Adjustment / Building Board of Appeals will hold a Regular meeting on Thursday, October 12, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda folder on the Zoning Board of Adjustment page.

PLANNING & ZONING COMMISSION MEETING – OCTOBER 2, 2017

The Planning and Zoning Commission will hold a regular meeting on Monday, October 2, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found in the Current Agenda Folder on the Planning & Zoning Commission Page.

CITY COUNCIL MEETING – SEPTEMBER 21, 2017

The City Council will hold a regular meeting on Thursday, September 21, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found on the City Council Current Agenda page.

SPLASH PAD CLOSED

The Splash Pad in the Park is closed for the season.  It will re-open Memorial Day Weekend in 2018 starting May 26, 2018.  Please call City Hall should you have any questions as (817) 558-7447.

PLANNING & ZONING COMMISSION MEETING – SEPTEMBER 5, 2017

The Planning and Zoning Commission will hold a regular meeting on Tuesday, September 5, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found on Planning and Zoning Page of this website in the Current Agenda folder.

RFQ – AUDITING SERVICES

 

PUBLIC NOTICE

COMPETITIVE SEALED STATEMENTS OF QUALIFICATIONS FOR ANNUAL AUDIT SERVICES FOR THE CITY OF JOSHUA, TEXAS WILL BE RECEIVED AT THE CITY HALL, 101 SOUTH MAIN ST, JOSHUA, TEXAS FROM 7:30 A.M. UNTIL 5:30 P.M. MONDAY THROUGH THURSDAY, AND FROM 8:00 A.M. UNTIL 12:00 P.M. ON FRIDAY, STARTING MONDAY, MAY 7, 2018 UNTIL 5:30 P.M. ON MONDAY JUNE 4, 2018.  ALL PROPOSALS MUST BE RECEIVED BY 5:30 P.M. ON MONDAY, JUNE 4, 2018.

ALL PROPOSALS MUST BE CLEARLY MARKED ON THE OUTSIDE OF THE SEALED ENVELOPE “ANNUAL AUDIT SERVICES PROPOSAL” “ATTENTION: JOANNA MCCLENNY HR/FINANCE MANAGER”.

 THE REQUEST FOR QUALIFICATIONS DOCUMENT CAN BE OBTAINED AT www.cityofjoshuatx.us OR BY CONTACTING JOANNA MCCLENNY AT 817-558-7447 or jmcclenny@cityofjoshuatx.us

 THE CITY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL PROPOSALS SUBMITTED, AND TO REQUEST ADDITIONAL INFORMATION IF NEEDED.   THE PROPOSER SELECTED WILL BE THE FIRM WHICH, IN THE OPINION OF CITY COUNCIL, BEST MEETS THE NEEDS OF THE CITY.

 

CITY OF JOSHUA, TEXAS

REQUEST FOR QUALIFICATIONS FOR

ANNUAL AUDIT SERVICES

 INTRODUCTION

The City of Joshua, Texas (City) is soliciting proposals for providing audit services to the City in accordance with the specifications provided herein.  The selected firm will provide services as an independent contractor to perform the audit services described in the Scope of Services section of the document.  All responses must address the requirement, terms, and conditions as set forth in this Request for Qualifications.  It is the City’s intent to retain the successful firm to perform the City’s annual audit for the fiscal year ending September 30, 2018, 2019, 2020, with an option to renew the contract for additional years.

SCOPE OF SERVICES

The audit services to be performed will be conducted in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Governmental Auditing Standards, and the provisions of U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments and Non-Profit Organizations as well as the provisions of the Texas Public Funds Investment Act as amended.

  • CITY INFORMATION RELEVANT TO AUDIT SERVICES
  • The City’s 2017-18 expenditures were budgeted for $3.7M
  • The City employs approximately thirty-six (36) full-time employees.
  • The City provides sanitation services to its customer base.
  • The City’s population is approximately 5910.
  • The City utilizes Incode accounting software, which includes General Ledger, Payroll, and Utility Billing modules. All modules are integrated.
  • The City’s funds include General Fund, Debt Service, Type A and Type B, Capital Improvement Program, Court Security, Court Technology.
  • Audit Service will be drafting the City’s financial statements including notes.

 

QUALIFICATIONS OF AUDIT FIRM

The proposing audit firms shall submit a statement of its qualifications with the firm’s proposal for audit services.  The statement shall include the following:

  • Whether the firm is a national, regional, or local accounting firm licensed to practice public accounting in the state of Texas.
  • Whether the firm, or any member of the firm, has been subjected to any type of disciplinary action of the Texas State Board of Public Accountancy and/or any other licensing board during the past three years.
  • A list of Texas cities that the firm audits, or has audited, including the number of years the firm provided audit services, and the names and telephone numbers of contact persons.
  • Identify the professional qualifications of the partners, key personnel, and the engagement team to be assigned to the audit. Prior supervisory audit experience in municipal government should be highlighted.
  • Provide the names and qualifications of outside specialists and consultants, if any that may assist the firm’s personnel.
  • Provide a copy of the firm’s most recent peer review report and any letter of comment, and any subsequent reports and letters of comment received since then.
  • A brief discussion of the firm’s basic approach to the planning, performance, and conclusion of audit procedures including the final presentation to the City Council.

SELECTION CRITERIA

The City will select the “best qualified” public accounting firm.  The firm selected must have previous experience in performing audits of municipal governments.  The evaluation criteria will include assessment of the following factors:

  • Years of experience of the firm and audit team in performing audits of municipal governments.
  • Qualifications of personnel to be assigned as engagement partner, manager, and other members of the audit team.
  • Knowledge of the reporting requirements as well as the basic concepts and conventions underlying local government accounting and financial reporting principles.
  • The firm’s knowledge of computerized fund accounting systems and its history of engagements of evaluating such systems.

TIME FRAME FOR COMPLETION OF AUDIT AND SUBMISSION OF REPORTS

The City Manager has primary responsibility for audit coordination.  The City Manager and the successful proposer shall meet and agree, in writing, on the time frame(s) for completing the audit services described in Section II of this RFQ.  However, final audit must be completed and presented to Council at February Council Meeting.

  • TIME FRAME FOR RESPONSE TO REQUEST FOR QUALIFICATIONS

If your firm desires to submit a proposal, please do so in a sealed envelope clearly labeled “Audit Services RFQ.”  Mail to:

Joanna McClenny, HR/Finance Manager

City of Joshua, Texas

101 S. Main St.

Joshua, TX  76058

Deadline for submission is Monday, June 4, 2018.  The Joshua City Council will vote on the successful proposer at the City Council meeting to be held on June 21, 2018.  It should be understood that the City of Joshua reserves the right to accept or reject any proposal submitted, and to request additional information if needed.  Furthermore, the proposer selected will be the firm which, in the opinion of City personnel and the City Council, best meets the needs of the City.

If you desire any additional information or clarification, please contact Joanna McClenny, Finance Manager at 817-558-7447, or via e-mail at jmcclenny@cityofjoshuatx.us .

 

CALENDAR OF EVENTS

 

May 6, 2018

May 13, 2018

Advertise RFQ notice in the Cleburne Times Review

 

May 7, 2018 – June 4, 2018Receive Proposals from interested auditors no later than 5:30 p.m. June 4, 2018, at Joshua City Hall

 

June 5, 2018 – June 20, 2018Review Proposals, contact applicants with questions, prepare recommendation for City Council award

 

June 21, 2018City Council award contract at the Joshua City Hall

 

 

 

CITY COUNCIL MEETING – AUGUST 17, 2017

The City Council will hold a regular meeting on Thursday, August 17, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found on the City Council Current Agenda page.

CITY COUNCIL – SPECIAL MEETING – AUGUST 7, 2017

The City Council will hold a special meeting on Monday, August 7, 2017 at 7:00 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found on City Council Page of this website in the Current Agenda folder.

PLANNING & ZONING COMMISSION MEETING – AUGUST 7, 2017

The Planning and Zoning Commission will hold a regular meeting on Monday, August 7, 2017 at 6:30 pm in the Council Chambers at City Hall located at 101 S Main Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found on Planning and Zoning Page of this website in the Current Agenda folder.

CITY COUNCIL MEETING – JULY 20, 2017

The City Council will hold a regular meeting on Thursday, July 20, 2017 at 6:30pm in the cafeteria at Plum Creek Elementary School located at 500 Plum Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found on City Council Page of this website in the Current Agenda folder.

TYPE B EDC & PARK BOARD MEETING – JULY 11, 2017

The Type B Economic Development & Park Board will hold a regular meeting in the Council Chambers of City Hall located at 101 S Main Street, Joshua, TX on July 11, 2017 at 6:30 pm. This meeting is open to the public and subject to the Open Meetings Laws of the State of Texas.

The agenda and meeting packet may be found on this website on the Type B Economic Development page in the Current Agenda folder.

TYPE A EDC MEETING – JULY 10, 2017

The Type A Economic Development Board will hold a regular meeting in the Council Chambers of City Hall located at 101 S Main Street, Joshua, TX on July 10, 2017 at 6:30 pm. This meeting is open to the public and subject to the Open Meetings Laws of the State of Texas.

The agenda and meeting packet may be found on this website on the Type A Economic Development page in the Current Agenda folder.

PLANNING & ZONING COMMISSION MEETING – JULY 10, 2017

The Planning and Zoning Commission will hold a regular meeting on Monday, July 10, 2017 at 6:30pm in the cafeteria at Plum Creek Elementary School located at 500 Plum Street, Joshua, TX. This meeting is open to the public and subject to the Open Meeting Laws of the State of Texas.

The agenda and meeting packet may be found on Planning and Zoning Page of this website in the Current Agenda folder.